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Common Mistakes In E-Mail
Copyright 2007 by Haruna
Kwandi Mathias
At one time or the other we have all make mistakes in
the body of the e-mails that we sand out to others
online. Common mistakes in e-mails are an every day
affair and some wise people have tried to limit the
number of mistakes associated to e-mails.
But some people have that carefree attitude towards it.
Some people will just sit in front of the PC and type.
On completion they will only click on the send button
without going through the e-mail to check for wrongly
spelt words, grammar or punctuation marks. They hardly
even give a second look to the e-mail address of the
recipient.
E-mail is a form of communication and it represents your
personality to the recipient. Common mistakes in e-mail
which should have been avoided are few but damaging to a
business or to a relationship.
The following are some common mistakes which should have
been avoided if we have properly composed ourselves in
front of the PC, but we all seem to be in a hurry
thereby finding ourselves entangled in a web of e-mail
mistakes.
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Michael Kimin's General
Info |
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Michael Kimin Guntili
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 1062 Friends
Member since 4/22/2006 |
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| Gender |
Male |
| Location |
Kota Kinabalu, Sabah, Malaysia |
| Interests |
Multimedia, Chess, Goat farming, TV, Gardening, Teaching, Photography, Politics, Parenting, Family, Words of God, Nature, Fitness, Badminton, News, Audio/Video, Computers, Self-Development, Music, Religion, Friends |
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| Company |
The Berry Tree |
| URL |
View The Berry Tree's web site |
| Industry |
International, General Health, Bizopp, MLM, Marketing, Vitamins, Affiliates, Networking, Internet, E-Business, Finances, Nutrition |
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i. FILLING THE ‘TO’ LINE FIRST. It is wrong to fill in the
e-mail address of the recipients in the ‘TO’ line before
typing the body of the message. If you make any mistake by
touching the wrong key on the keyboard the message will
automatically be sent to the address that you have earlier
put in place. Of course the person will take you as one of
those non-serious fellows.
ii. SENDING E-MAIL WITHOUT THE SUBJECT LINE FIRST: E-mails
without a subject line are like a newspaper without
headlines. The subject line of e-mail is very important to
be included in the message because it captures the attention
of the recipient easily. Unless if the person is well known
to you then it might be read, but if it is for your mailing
list then forget the thought that it might be read by them.
iii. FAILING TO PERSONALIZE YOUR E-MAIL: Avoid using such
words as ‘Hi!’ or ‘Hello!’ in your opening message. It
sounds too cold. Your e-mail is supposed to be an informal
communication. Try to personalize your e-mail by beginning
with ‘Dear Harry,’ ‘Dear Mr. Harry,’ or just ‘Harry.’
iv. NOT KEEPING THE MESSAGE SHORT AND SIMPLE: You do not
need a dictionary by your side before you can type an e-mail
message. And you do not expect the recipient at the other
end to make use of a dictionary before he can understand
your message. Keep it short and simple. Use short paragraphs
and short sentences. There is no harm in writing your
message as briefly as you can. Who has the time for a very
long messages anyway, especially the one that originates
from Internet marketers or online business people?
v. FORGETING TO PROOF READ OR EDITS THE MESSAGE: On
completion of typing the message, do not forget to proof
read or edit for grammatical errors, capitalization and
punctuation. Brevity is your watchword. It is good to type
the message as draft before sending.
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Vi. NOT NOTICING THE TONE OF THE MESSAGE: When you type the
message ensure that you are in a good and relaxed mood. Your
moods have a way of reflecting in your written or printed
words. Keep the tone of the message low and friendly.
vii. BELIEVING THAT YOU CAN SHARE SECRECTS WITH E-MAILS: It
is wrong to believe that you can share secrets in e-mails by
thinking that no else can see the message other than the
intended recipient.
But you should know that once the message leaves your PC,
you no longer have control over it. You can delete the draft
copies and the sent copies but the ones that you have sent
out might haunt you later.
viii. SENDING OF UNSOLICITED E-MAILS: It is wrong to send
e-mails to people who have not subscribe to be in your
mailing list if you are into online business. Sending of
unsolicited e-mails is referred to as spamming and spamming
is an international offence. Beware of whom you send
unsolicited e-mails to.
ix. THE HABIT OF FORWARDING E-MAILS WITHOUT THE CONSENT OF
THE ORIGINATOR: Do not forward an e-mail that was originally
sent to another person without the sender asking you to do
so.
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x. THINKING THAT YOU WILL GET INSTANT RESPONSE FROM E-MAILS:
If you are into e-mail marketing, don’t expect instant
response from the e-mails that you have sent out. People
have their schedules and not all of them have access to the
Internet on daily basis. Failing to get instant response
does not mean that e-mail marketing is not an effective
means of communication.
xi. FAILING TO SEND A FOLLOW UP MESSAGE: This is one common
mistake that online promoters do on daily basis. They failed
to send a second e-mail as a follow up to the first e-mail
in order to remind their clients about what they have on
offer.
xii. NOT USING A SIGNATURE: Because your e-mail is received
at the other end with your name and e-mail address, as the
sender does not mean that you should not include it in your
message. Your name has to be typed at the end of every
message.
Anything you want to do please do it well. If you are into
internet marketing you will have to play safe and build a
list. Therefore, avoid common misitakes in your emails.
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