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How
I Squeeze 26 Hours Out Of Every Day!
Copyright 2002 by Willie Crawford
If you're like me, good time management skills and tools
are an absolute necessity. We often have so many
"alligators snapping out our heels" that we don't know
where to start. Here's my "extreme time management
system." Adopt it as your own and you'll feel like
you've gained several hours a day. It's how I squeeze 26
hours out of every day.
The system calls for extreme organization and a lot of
discipline. It's NECESSARY for me. This is the system
that allows me to run an affiliate program, manage 22
websites, publish a weekly ezine, publish 2 daily niche
lists, visit an average of 15 discussion forums a day (3
of which I help
moderate), write 2 new ezine articles per week, process
over 800 emails a day, do off-line consulting, fit in a
daily workout, and still find time to spend with my
family and friends.
The system has 2 parts - organization and discipline.
First the discipline. The discipline is nothing more
than following a few simple, self-imposed rules. These
rules are:
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John Rundle
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1) Whenever opening any email (or snail mail)
process it right then. That simply means
replying to the email or adding it to your
"to-do" list (in a specific place) if it will
fit into your schedule better later. Make notes
in your organizer of any correspondence that may
need tracking. Add any new contact to your
contact database if appropriate. If the email
contains a gem for an article or post, make a
note in your organizer or even make an online
post. If the email contains any data you
will need to refer to later such as website urls
or passwords, enter them into your
cross-referenced database.
Every time that you read an email, you have to
decide what needs to be done with the
information. Making and acting on that decision
once is an amazing time-saver! If you don't do
this, then you have to go through the exact same
decision process the next time that you examine
the email.
2) Whenever presented with any task, ask if it
makes sense for you to do it or if you're better
off hiring someone else to do it. We have to
recognize our skills and get others to do
those things that would cost us too much time
and energy. Some things are better done by
professionals we can hire or even family members
we can get to pitch in. Learning to
delegate and "farm out" chores is essential to
getting any significant job done.
3) Identify what are the most important tasks
you need to get done FIRST and then do first
things first. Balance is also necessary here
because things like exercise and maintaining
personal relationships must be priorities. I
schedule these right into my day. I print out my
to-do list and refer to it often to avoid
getting sidetracked.
4) Learn to say no when appropriate. Realize
that with this system you can do much more in
the same time but, there is a limit to what you
should obligate yourself to do. Don't get into
the habit of taking on more obligations than you
can possibly accomplish. As you get known online
you will soon discover yourself being asked to
review numerous websites, ebooks, and pieces of
software. Politely decline when you have all you
can currently handle. This allows you to focus
and get more tasks actually completed!
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After mastering the discipline required, organization is
a MUST. I have one primary tool that keeps me extremely
organized. It's a piece of software called the Internet
Information Manager. If you have ever spent half an hour
sifting through emails looking for a url or password you'll
find this tool an answer to your prayer. If you have ever
searched frantically for an email so that you could
intelligently respond to another email, you will appreciate
this tool. If you have ever tried to remember the name of an
individual, website, or ezine associated with a particular
project, you'll absolutely love this tool.
What is this Internet Information Manager? It's a piece of
software you install on your computer that allows you to
store all of the information you use frequently in one
place. Everything from projects, to articles, to contacts,
to website urls are stored in a cross-referenced database.
It is my big organization and productivity secret. I've used
it for a while - as I tinkered with the beta version.
It's now such a part of my daily system that I wonder how I
ever got along without it. If my computer is turned on, this
tool is open. You need a similar tool. I use it to:
- Keep track of all ongoing projects
- Manage my to do lists
- Store all of my contacts. These contacts are cross
referenced so that with the click of a button I can go to an
associated affiliate program, website, ezine, ad campaign,
searchengine, or project
- Start an email in my default email program with the click
of a button
- Launch my default browser and whisk me to my favorite
discussion forum. This is how I jump from forum to forum at
dizzying speeds. A cable internet connection helps too :-)
The key to the system being so productive and so easy to use
is that it's all cross-referenced. So as I surf the boards
and come across an idea for an article, a project, or some
research data, I can quickly plug it into the appropriate
place in my database. This keeps the information always at
my fingertips. When I am ready to write an article or
complete a project, all of the data is in one place (waiting
to be processed).
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The other productivity tool that is a must is email
filters. Most email clients allow you to easily filter
your incoming email into folders you create. Use this
feature to store emails on a specific topic, or specific
groups of people all in the same folder. Use it to filter
all incoming ezines into one place, all orders into one
place, all personal email into another place. I transfer
data from most of my email to my Internet Information
Manager, but I store the original email in my email program
(Pegasus).
Similar to filters are email aliases. Create special email
addresses for specific purposes. It difficult to get all of
your contacts to use the correct address but this is a real
time saver. For example, if you have an assistant that
handles your mailing list, use an email alias to send all of
those emails directly to them. There is no need for you to
waste time reading emails you don't need to read if you have
properly trained your assistants. Train them, empower them
and then trust them to get it done.
Speaking of training - it is another tool for increasing
your productivity. Learn to really use software you know you
will frequently use as soon as practical. You'll discover
many tasks this software can help with that you would
otherwise miss. Also consider time spent training an
assistant to properly do a task an investment. Avoid the
temptation to just do it yourself. It will save you much
more time in the long-run and frees up your time to do the
things you should be doing.
I've shared with you how I squeeze an inordinate amount of
work into my day (when necessary). I'm also careful not to
overload myself and damage my health. This is also something
you need to watch. Success at the expense of your health and
happiness is not success in my estimation.
Adopt this system today and you'll soon be amazed at what
you can accomplish in very little time. You'll also be
pleasantly surprised at the amount of free time you find.
The Internet Information Manager was created by my very good
friend Gary Knuckles. Grab a copy now
at: http://williecrawford.com/cgi-bin/tk.cgi?garyk
ABOUT THE AUTHOR:
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Willie Crawford has taught thousands the secrets
of operating
a successful on-line business through his free
Internet
Business Success Course. It's more extensive
than many $197
courses. Sign up today and start building your
*successful*
on-line business:
http://williecrawford.com/
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